Establishing and maintaining a business or office in Singapore or anywhere else is not only about the means of strategizing and managing business operations and whatnot. A bulk of it is also about keeping your office clean and very professional looking as these add up to the present ability that makes up every little inch of a positive impression towards your company. Talking about that would simply lead you to the 6 simple ways of cleaning and keeping your office tidy all the time.
1 De-cluttering Your Filing System
One of the many problems that each office has to deal with is the increased piling up of files and documents. There is no question about the need of each business or agency when it comes to maintaining documents and written materials as these are often essential, especially when tracking of business processes and transactions, accounting, auditing as well as for evidence purposes. However, the challenge here lies on the ability of the employees and the owners on how they can go about filing them in the best and the most accessible means possible.
A great way of dealing such concern is by
– Maintaining a habit of religiously establishing a compilation method with prescribed location for each document. Since these files can be categorized accordingly depending on the matters addressed, it would be essential to make a strategic guideline in order to minimize the clutter.
– Maximization of technology by simply scanning the documents instead of maintaining the paper itself. In this way, the owners and the employees may reduce the continuous expansion of filing system in the office for essential and crucial files.
2 Storage of Documents
Filing of documents in respective approach is just tip of the iceberg since there is more to it than that. Storing is another thing, of course. Archiving of papers properly can be done professionally by:
– Considering an off-site location for the actual storage of files. This can also be help in reducing a cluttered-looking ambiance in your office.
– Going paper-less would also be a fascinating step by maintaining it saved on a hard drive or better in a cloud facility. But always make sure to keep a back-up in your computer as well.
3 Refrain from Eating at Desks and Counters
This is another habit that should not be kept by employees. While it is true that sometimes, maintaining a momentum at work could mean eating at your desk so you won’t have to leave your computer, this also contributes on the untidiness of the workplace.
Possible approaches for this would be
– Make it a habit to take an off-the-desk break, especially during lunch.
– If you can’t resist from eating at your desk or counters in your workplace, better if you keep a tissue or rag with you so you can automatically clean the area after eating. This would help in minimizing the accumulation of crumbs that may later on attract ants and other insects.
4 Cleaning Common Areas in the Workplace
Another crucial step for maintaining a tidy workplace would be to retain a habit among the employees in the area to clean their specific work spaces. Little help such as this would add up to the overall cleanliness and present ability of the building to clients and potential partners. This includes:
– Throwing garbage to the proper bins
– Polishing of your tables and chairs
– Take initiative to throw out things that are no longer needed and essential in common areas of the building
5 Availing of Regular Cleaning Services
Workplaces can also be properly maintained tidy by contracting a cleaning service from a professional company. Since preferences are differed from one client to another, customizing your schedule and frequency can be done as you prefer it to be. The key here, however, is to consult only a reliable company to assist you with your cleaning and office maintenance necessities.
6 Availing of Part Time Maid or Cleaners Regularly
Aside from cleaning services, you can also consult part time cleaners or maids to do the job for you. Sometimes, this option could be cheaper as compared to the prior option. On the other hand, you should also be critical when choosing a service from such offers to make sure that you could achieve the value of the money you invested for it.